A company picnic is a great way to show your employees your appreciation for their hard work and dedication. Outdoor events are a crowd pleaser, but they come with their own challenges. Follow these tips to plan a memorable company picnic.
DO make sure you have the logistics covered.
Outdoor venues my not have the amenities required for a successful event. You need to ensure that you have the proper permits and permissions to have your event in the chosen space. You need to have running water and electricity for food preparation and easily accessible restrooms.
DO determine the number of guests.
The number of guests will help you shape an accurate budget. The size of your event will be determined by this number. This means you will need to determine if your picnic will be an employee-only event or if employee family members will be allowed.
DO include games and entertainment.
Games, activities and entertainment will encourage your guests to interact with each other and to bond outside of the office. Plus, they give your event personality and flair.
DO choose a reputable caterer.
Good food is the key to any good event. If the food falls short, the entire event falls short. Large events require food professionals to ensure that your guests leave full and happy and that everything is prepared safely.
DO make sure your employees are safe.
Summer events require attention to detail to make sure that everyone has a great time while staying safe. Make sure that you have enough tented areas to provide respite from the sun and plenty of water to prevent dehydration. When using inflatable structures, know the unique safety concerns associated with them and how to properly anchor them.
Most importantly, have fun! Planning a large-scale employee event can be stressful and time-consuming. Even those planning the event need to be able to relax and enjoy the fruits of their labor. Before you find yourself getting too overwhelmed, contact us. Large employee events are our specialty. We take care of everything from planning and set up to execution and clean up.